QuickBooks for Mac. QuickBooks for Mac is your complete financial management system. Finally, after years of insufficient accounting offerings for the Mac, Intuit has developed QuickBooks for Mac to meet all your pressing business needs. The system is your complete solution for tracking and managing your expenses, invoices, and checks. Learn how to manage the finances for your small business yourself with the Mac version of this powerful accounting package. Jess Stratton shows how to create a new company file and back it up on a regular basis, and then set up accounts, taxes, and inventory items.

Mac users who want to (or have to) use have plenty of choices—we can run the Mac, Windows, or Web app version. One of those options probably pops out as an obvious choice, but as I recently discovered, the least-obvious solution is sometimes the best one. My wife and I are both professional writers. A few months ago, on the advice of our accountant, we reorganized our small business as a corporation. We agreed to endure a considerable amount of extra paperwork in exchange for significant financial and legal benefits. Accountants love QuickBooks (even if authors don’t) Our accountant all but insisted that we use QuickBooks so that she could easily view and update our financial records.

However, I don’t like that the Mac versions of both QuickBooks and Quicken have for years lagged behind the Windows versions, and I find that expensive annual updates rarely add crucial features. Recently, I also learned about the. Despite my misgivings, I agreed to use QuickBooks to keep my accountant happy. Initially, I assumed I’d buy the ( ), but when I read Macworld’s review, I discovered that the app’s data files aren’t cross-platform compatible.

So if I wanted to share data with my Windows-using accountant, I’d have to back up my data in QuickBooks for Windows format and send her that file, which she could then “restore.” Once she finished with the file, she would send it back to me and I could reimport it. But in the meantime I wouldn’t be able to make any changes to my company’s data, because unlike QuickBooks for Windows, QuickBooks for Mac has no way to merge an accountant’s changes into an existing file. Well, I thought, I’ll just buy the. After all, I have Windows 7 running on my Mac thanks to ( ). But before I clicked the Buy button, I saw the fine print about licensing, which changed my mind. The Mac and Windows versions of QuickBooks 2013 cost the same—$250—for a single-user license. But we would have two users—my wife and I would both need to work in QuickBooks, sometimes concurrently, on different computers.

Whether or not it would have been technologically feasible for us to share a license, I prefer to stick to the letter of the law. So we would have had to pay $500, not counting the cost of future upgrades. Outwitting file-format foibles online Then I noticed another option on the QuickBooks website:, which is essentially most of QuickBooks rolled into a Web app. We wouldn’t have to mess with Windows software, or with exporting and importing files, and our accountant could access our data over the Web, too. QuickBooks Online can perform nearly all the functions of the desktop version of QuickBooks, including producing a wide range of reports. Web apps typically offer less-convenient interfaces than desktop apps, but in this case, the cost won me over. Pricing for QuickBooks Online ranges from $13 to $79 per month, depending on the features you need.

I went with the $27-per-month QuickBooks Essentials plan, and my bookkeeper was able to get me a discounted rate of just over $20 per month for a year. This was the cheapest plan to allow multiple users at once. So, for a year’s worth of service for three users, we’re paying less than half of what it would cost to get a two-user license for the Mac or Windows version. (And, although we haven’t yet had needed it, we can also access our account using ( ).) Although QuickBooks Online has all the features we need, it hasn’t been entirely smooth sailing. It’s finicky in, my current browser of choice. For example, even after instructing Chrome to let the site open pop-up windows, most of those windows are far too small and have to be resized manually.

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