Step 2: Create a rule to sort your outgoing mail. In this example we’ll create a rule to store all messages sent to John Doe in the a folder named “John Doe” which is a subfolder of the Sent Items folder. Open the Rules wizard: Outlook 2007 and previous Tools-> Rules and Alerts Outlook 2010, Outlook 2013 and Outlook 2016 File-> Manage Rules & Alerts; Press: New Rule From the “Start from a blank rule” section choose: Apply rule on messages I send; Press Next. Step 1: Navigate to the Tools tab and choose the option Rules and Alerts. Step 2: Focus the Email Rules tab and hit the button reading New Rule (Change Rule if you are modifying an existing one).

Adding Senders addresses or domains to is an ineffective way of dealing with spam. Because few spammers reuse addresses and the lists hold a limited number of addresses, it fills the lists with addresses that will never be used. For this reason, only use this method to add addresses which send you mail often when you are unable to unsubscribe from the mailing list. The following article explains how the Safe and Blocked senders lists work. Sue's low maintenance method I think Sue's low-maintenance method here may work better for many people, requiring a rules update only when you join a new mailing list.

The last four rules in my Rules Wizard list work together to make sure that undesired messages not sent directly to me are diverted to a Junkmail folder. These rules are mostly designed to handle mailing lists that I've subscribed to. Some lists work better with a 'from people or distribution list' rule, while others are best handled with a 'sent to people or distribution list' rule. When I receive the first message from any new mailing list that I've subscribed to, I examine the header to figure out whether the From or To address is the one that distinguishes the distribution list; it's usually easy to tell.

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Then, I right-click and choose Add to Contacts to add the address to my Contacts folder. (You could also add to the Personal Address Book if you have it in your profile.) This step is crucial to gathering all the addresses for distribution lists into my first two anti-junkmail rules. I have some separate rules to move messages from a few specific distribution lists into their own folders.

Items sent to or from other lists are caught by these two rules and retained in the Inbox: Rule#1 - Pre-Junk FROM. Can use people or distribution list condition or use the in address book condition to apply to all addresses in a contacts folder. When you use the ' sender is in address book' condition, Outlook will look up the address in the address book you specify. Depending on the number of entries in that address book, this condition might skip some messages if you receive a lot of mail. You really only need the ' stop processing' action; using the 'move' action is optional in modern versions of Outlook. Apply this rule after the message arrives from people or distribution list (select distribution list addresses from the address book) move it to the Inbox folder and stop processing more rules Rule #2 - Pre-Junk TO: Use people or distribution list condition or the in address book condition.

Apply this rule after the message arrives to people or distribution list (select distribution list addresses from the address book) move it to the Inbox folder and stop processing more rules Whenever you join a new list, add its To or From address, as appropriate, to one of the above two rules. The next rule handles mail sent to any of my own personal e-mail addresses (e.g. I have also put these addresses in Contacts.

I find that this rule works more reliably than rules created with the sent directly to me or where my name is in conditions. Rule #3 - Pre-Junk TO ME. Apply this rule after the message arrives to people or distribution list (select my own addresses from the PAB or Contacts) move it to the Inbox folder and stop processing more rules You may actually need quite a few names in Rule #3. Outlook is be sensitive to the display name. The final rule catches everything else and slaps it into the Junkmail folder, for later review and deletion.

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